The organisers of the BVF are friendly, flexible, independent and do a lot of shows ourselves as stallholders, so we know what it’s like from both angles. We will always approach any possible problems in a friendly and understanding manner as we fully understand the demands and limitations of our stallholders. However it is absolutely essential from our perspective as organisers of an event this size to include these terms and conditions so everyone is clear in advance on some major areas, should they occur. Please read these carefully. If you wish to discuss any of these before booking to clarify anything, please contact the Yaoh office.
- All items on sale or available at the BVF must be vegan. If your company/organisation makes or sells non vegan items, please do not display or sell them at the BVF. Particular attention should be paid to ingredients such as beeswax or bee pollen. If you not sure about something, please contact the office. The organisers reserve the right to ask stallholders to remove any non vegan items from their stall and stallholders must agree to this.
- All promotional material on offer during the show should be vegan. We appreciate however that it is not always possible if you have other non vegan items in your promo literature and we are more flexible on this. However, any large scale non vegan promotional material must be avoided. Again, please contact the office if you are not sure.
- It is not essential that all of you or your team follow a vegan diet to be able to work at the show on your stall. You are all welcome whatever your dietary status. Please note though that if any of your team wish to consume animal product during the weekend, they should do so away from the site! We also ask that if possible people working on the show refrain from wearing animal products i.e leather jackets, footwear etc. The reason is that many of our visitors are vegan and we wish to respect that. However, we are flexible on this approach.
- The BVF operates a ‘no smoking’ policy on site.
- Bookings will not be confirmed until a signed and printed copy of this booking form and minimum 50% of the invoice total has been received by the organisers. Once forms and deposit are received your stall/advert position will be confirmed and your details entered on the website where appropriate.
- Stallholders are responsible for any accidents or injuries to the public caused by their products, display stands or their use of the space allocated to them, and must arrange their own Public Liability cover and have current Food Hygiene and Electrical & Gas safety certificates as applicable. All electrical equipment used must be PAT tested and may be inspected before the event starts.
- Stallholders are responsible for their own goods at the Fayre and no responsibility is accepted by the organisers for loss, damage or financial loss due to abandonment or cancellation of the event due to severe inclement weather or other factors beyond our control, and the organisers will not be able to refund any money taken in advance of the show either.
- In the event of you wishing to cancel your stall, you will be liable to a 50% cancellation fee from total invoice before April 1st 2008, and 100% cancellation fee if after April 1st 2008. If you wish to cancel after April 1st 2008 you will be permitted to find an appropriate replacement to take your stall if required and then invoice them for payment yourselves. We go to print with the programme April 1st so any changes after that cannot be incorporated. Cancellation must be made in writing by the person who booked and has signed the booking forms.
- Stallholders agree to have their stalls ready by 10.30 am both days, and agree not to breakdown until 7pm both days. The show starts at 11am and finishes at 9pm both days.
- A surcharge of 3% will be added if you wish to pay by credit/debit card.
|
